Please be reminded that it is the responsibility of the parent/guardian to ensure that the required documents are provided to the school in the required time frames.
The table below illustrates the requirements.
|Requirements for||Physical Exam||Dental Exam||Eye Exam||Immunization Requirements|
|New to IL|
New Students (first time attending an Illinois school)
Parents/guardians need to submit the following documentation:
- Physical exam form completed within one year of the first day of attendance
- Eye examination form completed within one year of the first day of attendance
- Dental exam form from the most recent of K, 2nd, or 6th grade
- District 301 New Student Health Questionnaire
The state of Illinois requires that Illinois physical and eye exam forms be submitted to the school by October 15th. If a student is enrolling after October 15th, the physical exam form must be submitted before the first day of attendance; see ILCS 5/27-8.1(1). Records will be reviewed for compliance with Illinois requirements. Out of state reports may be considered for compliance review only when all elements of an Illinois physical are included.
Transfer Students (transferring within the state of Illinois)
Parents/guardians need to submit the most recent physical exam, eye exam, and dental exam forms that meet the state requirements as indicated in the table above and should complete a District 301 New Student Health Questionnaire. Parents may bring these from the student’s previous Illinois school. Documents should be submitted before the first day of attendance or a completed Student Transfer Form (ISBE form 33-78) from another Illinois school may be accepted.
Exam Requirements and Deadlines for All Students
- Administrative Code regarding Health
- The state of Illinois requires that physical forms be submitted to the school by October 15th
- An IHSA / IESA sports physical does not fulfill this requirement
- Parents/guardians must complete & sign the Health History section on page 2 of the physical exam report
- Physical Exam Form
- Physical Exam Form en Espanol
- Immunization Requirements
- Certificate of Religious Exemption
- Medical Exemption Guidelines are being revised at this time. A letter from the healthcare provider documenting the medical diagnoses and/or contraindications should be submitted to the school health office.
- Eye Exam Requirements
- The state of Illinois requires that eye exam forms be submitted to the school by October 15th
- Exams must be conducted by a licensed optometrist or a physician licensed to perform complete eye examinations
- Screenings conducted in school do not fulfill the requirement
- Reports must be dated within one calendar year prior to the first day of attendance
- Eye Exam Report Form
- Eye Exam Waiver Form
- Dental Exam Requirements
- Reports are due for all K, 2nd & 6th grade students by May 15th of the school year
- Reports must be dated within 18 months prior to the May 15th deadline
- Dental Exam Form
- Dental Exam Form en Espanol
- Dental Exam Waiver
- Dental Exam Waiver en Espanol
IHSA / IESA Health Requirements
- Students participating in school sponsored sports must have an annual sports physical turned in prior to the start of the sports season
- An IHSA / IESA sports physical does not fulfill the physical requirement for school enrollment
- IHSA Sports Physical Form
Medications at School
Prescription and/or over-the-counter medications may be administered during school hours only when it is necessary in order to allow a student to attend school or in order to address a student’s medical condition. A D301 Med A Form needs to be on file in the health office, completed and signed by a healthcare provider as well as the parent/guardian. Specialized district forms must be completed for asthma, diabetes, seizures and allergies. See Chronic Health Conditions below.
The Guidelines on Administration of Medications in Illinois Schools is under revision.
Significant or Chronic Health Conditions
To promote wellness, District 301 encourages the development of individual health plans for students with significant or chronic health conditions. If your child has diabetes, asthma, allergies, or seizures, please complete the necessary forms located below. Contact your building nurse to develop an individualized plan for any other concerning conditions. For students with asthma, if an individual care plan is not received, the D301 Emergency Asthma Protocol will be followed.
- Allergy Packet
- Asthma ER Protocol
- Asthma Packet
- Seizure Packet
- Diabetes Packet
- Kane County Behavioral Health Resources
State law mandates strict privacy rules. As a result, school personnel cannot contact a doctor, dentist, nurse, or pharmacist about a student, health records, or health exams unless the parent/guardian gives written consent. If desired, a consent form permitting communication between health care professionals can be obtained in the school office.
Absences and Illness
Refer to your building handbook located on each school’s individual web page for specific guidelines on absences, contagious illnesses, injuries at school, and medication administration.
The District and building guidelines are based on the recommendations of the following government agencies:
- CDC Centers for Disease Control and Prevention
- IDPH Illinois Department of Public Health
- KCHD Kane County Health Department
- ISBE Illinois State Board of Education
- School Code Illinois General Assembly
Illinois Public Act 097-0910 requires schools to make publicly available the immunization data reported to the State Board of Education. 2018-2019 Immunization Report